Assets

View the OpenAPI Specification

Assets are property or resources owned or leased by the University entered into Workday. Only capital assets are required to be entered into Workday; non-capital assets are entered at the University’s discretion.

Asset data in Workday is multi-faceted, encompassing basic information like descriptions and asset conditions, accounting details like depreciation and disposal, funding information like awards and grants, identifiers like asset tags and serial numbers, and location information.

Using this endpoint, you can monitor the lifecycle of assets, locate them, audit downstream systems for discrepancies, and more.

While most assets are purchased with just one award, grant, gift, etc., not all assets have such simple funding situations. In cases where an asset has multiple awards, grants, gifts, or other associated funding worktags, this data will be expressed through shares, an attribute containing nested asset share objects.

Asset shares are logical groupings of worktags associated with an asset’s acquistion, with the dollar amount attributed to each group provided by the shares.shareAmount attribute.

Asset Identifier Attributes

When it comes to matching assets between your own records and what has been entered into Workday, there are several attributes you might want to query on, depending on what information you have available:

id – The Workday-assigned identifier for the asset.
assetIdentifier – The campus-assigned identifier for the asset, typically associated with a campus-specific asset tracking/management system.
historicAssetIdentifier – The asset’s identifier in a previous system.
serialNumber – Serial number(s) recorded from physical assets. Note that some assets have multiple serial numbers entered into this field.
sfsAssetId – The SFS-assigned identifier, for assets imported from SFS.

Filters

This endpoint supports new-style filtering on all attributes (see the Filters documentation for more information). As of August 2026, these attributes are:

accountingTreatment
accumulatedDepreciation
acquisitionDate
acquisitionMethod
assetClass
assetCost
assetDescription
assetIdentifier
assetName
assetSource
assetStatus
assetType
awardId
company
conditionCode
contractId
coordinatingCostCenterId
costCenterId
datePlacedInService
dateRegistered
depreciationMethod
depreciationProfile
depreciationStartDate
disposalDate
disposalMethod
functionId
fundId
giftId
grantId
historicAssetIdentifier
id
lastIssuedOrTransferredDate
lastPhysicalInventoryDate
locationId
manufacturer
memo
modelNumber
netBookValue
programId
projectId
purchaseOrderId
serialNumber
sfsAssetId
sfsProjectId
shares:
- shares.awardId
- shares.costCenterId
- shares.functionId
- shares.fundId
- shares.giftId
- shares.grantId
- shares.programId
- shares.projectId
- shares.shareAmount
- shares.shareClass
- shares.shareType
spendCategoryId
supplierInvoiceId
usefulLifePeriods
lastModified

Example Response Element (no Shares)

{
  "accountingTreatment": "Depreciable Capital Asset",
  "accumulatedDepreciation": 2875.49,
  "acquisitionDate": "2024-07-01",
  "acquisitionMethod": "Purchased",
  "assetClass": "Athletic Recreational Equipment",
  "assetCost": 11500.0,
  "assetDescription": "Badger costume with football jersey for 5-6ft tall performer.",
  "assetIdentifier": "U8000001",
  "assetName": "Badger costume football 5-6ft",
  "assetSource": "Supplier Contract Receipt",
  "assetStatus": "In Service",
  "assetType": "Capital Equipment",
  "awardId": "AWD-001234",
  "company": "UWMSN",
  "conditionCode": "1 - Excellent",
  "contractId": "CON-00001234",
  "coordinatingCostCenterId": "CC001234",
  "costCenterId": "CC002345",
  "datePlacedInService": "2024-07-01",
  "dateRegistered": "2024-07-01",
  "depreciationMethod": "Straight Line",
  "depreciationProfile": "Straight Line 8-Year",
  "depreciationStartDate": "2024-07-01",
  "disposalDate": null,
  "disposalMethod": "Discard",
  "functionId": "FN0100",
  "fundId": "FD0200",
  "giftId": "GF000007664",
  "grantId": "GR000018391",
  "historicAssetIdentifier": "U0627605",
  "lastIssuedOrTransferredDate": "2024-07-01",
  "lastPhysicalInventoryDate": "2024-07-01",
  "locationId": "LCMSN_0003_01_0123",
  "manufacturer": "Bucky Badger Costuming Inc",
  "memo": "Primary loc: Wisconsin Field House, 1450 Monroe St, 120A Storage Closet, Madison, WI 53706\nSecondary loc: Camp Randall Stadium, 1440 Monroe St, 020 Locker Room, Madison, WI 53711",
  "modelNumber": "BUCKY013",
  "netBookValue": 8624.51,
  "programId": "GF000007664",
  "projectId": "PJ000000409",
  "purchaseOrderId": "PO-00123456",
  "serialNumber": "B3819332581",
  "sfsAssetId": "000000009113",
  "sfsProjectId": "AAZ3911",
  "shares": [],
  "spendCategoryId": "SC00234",
  "supplierInvoiceId": "SC00234",
  "usefulLifePeriods": 96
}

Example Response Element (with Shares)

{
  "accountingTreatment": "Depreciable Capital Asset",
  "accumulatedDepreciation": 2875.49,
  "acquisitionDate": "2024-07-01",
  "acquisitionMethod": "Purchased",
  "assetClass": "Athletic Recreational Equipment",
  "assetCost": 11500,
  "assetDescription": "Badger costume with football jersey for 5-6ft tall performer.",
  "assetIdentifier": "U8000001",
  "assetName": "Badger costume football 5-6ft",
  "assetSource": "Supplier Contract Receipt",
  "assetStatus": "In Service",
  "assetType": "Capital Equipment",
  "awardId": null,
  "company": "UWMSN",
  "conditionCode": "1 - Excellent",
  "contractId": "CON-00001234",
  "coordinatingCostCenterId": "CC001234",
  "costCenterId": null,
  "datePlacedInService": "2024-07-01",
  "dateRegistered": "2024-07-01",
  "depreciationMethod": "Straight Line",
  "depreciationProfile": "Straight Line 8-Year",
  "depreciationStartDate": "2024-07-01",
  "disposalDate": null,
  "disposalMethod": "Discard",
  "functionId": null,
  "fundId": null,
  "giftId": null,
  "grantId": null,
  "historicAssetIdentifier": "U0627605",
  "lastIssuedOrTransferredDate": "2024-07-01",
  "lastPhysicalInventoryDate": "2024-07-01",
  "locationId": "LCMSN_0003_01_0123",
  "manufacturer": "Bucky Badger Costuming Inc",
  "memo": "Primary loc: Wisconsin Field House, 1450 Monroe St, 120A Storage Closet, Madison, WI 53706\nSecondary loc: Camp Randall Stadium, 1440 Monroe St, 020 Locker Room, Madison, WI 53711",
  "modelNumber": "BUCKY013",
  "netBookValue": 8624.51,
  "programId": null,
  "projectId": null,
  "purchaseOrderId": "PO-00123456",
  "serialNumber": "B3819332581",
  "sfsAssetId": "000000009113",
  "sfsProjectId": "AAZ3911",
  "shares": [
    {
      "awardId": "AWD-001234",
      "costCenterId": "CC002345",
      "functionId": null,
      "fundId": null,
      "giftId": "GF000007664",
      "grantId": "GR000018391",
      "programId": "GF000007664",
      "projectId": "PJ000000409",
      "shareAmount": 3816.06,
      "shareClass": "Athletic Recreational Equipment",
      "shareType": "Capital Equipment"
    },
    {
      "awardId": null,
      "costCenterId": "CC003456",
      "functionId": null,
      "fundId": "FD0200",
      "giftId": "GF000009332",
      "grantId": "GR000022313",
      "programId": "GF000004246",
      "projectId": "PJ000000371",
      "shareAmount": 7153.04,
      "shareClass": "Athletic Recreational Equipment",
      "shareType": "Capital Equipment"
    },
    {
      "awardId": "AWD-005678",
      "costCenterId": "CC004567",
      "functionId": null,
      "fundId": "FD0200",
      "giftId": null,
      "grantId": "GR000022313",
      "programId": null,
      "projectId": "PJ000000919",
      "shareAmount": 530.90,
      "shareClass": "Athletic Recreational Equipment",
      "shareType": "Capital Equipment"
    }
  ],
  "spendCategoryId": "SC00234",
  "supplierInvoiceId": "SC00234",
  "usefulLifePeriods": 96
}

Sample Filters

/finance/assets?filter[locationId]=STARTS_WITH:UWMSN&filter[assetDescription]=CONTAINS:badger costume
/finance/assets?filter[disposalDate]=LESS_THAN:2026-01-01&filter[disposalMethod]=Sale,Intercompany Transfer
/finance/assets?filter[accoutningTreatment]=Non-depreciable Capital Asset&filter[shares.costCenterId]=CC001234,CC002345,CC003456&filter[shares.shareAmount]=GREATER_THAN:1000